Board of Directors Meeting
Thursday & Friday, November 7-8, 2002
Hawthorn Inn & Suites, Oshkosh, Wisconsin
In Attendance: President Gerry Molidor, Vice President Dave Monroe, Secretary Scott Poehlmann, Treasurer Graham Bird and Directors Louie Andrew, Vicki Cruse, Mike Heuer, Phil Knight, Tom Myers, Howie Stock, Jim Taylor and Bubba Vidrine.
Absent and excused: Director Mike Maloney
Others in Attendance: Past President Doug McConnell, Executive Director Lisa Popp, Program Administrator Jan Hetzer, Administrative Assistant Sue Christensen, Rules Committee Chair Brian Howard, University Programs Chair Alan Engelhardt (Friday only), and IAC members Dave Martin, Martha Martin, Jean Taylor, Buck Weaver, and Don Peterson (Friday only).
THURSDAY, 7 NOVEMBER 2002
President Molidor called the meeting to order at 8:05 a.m. CST.
Registration of Proxies
Director Mike Maloney’s proxy was registered with the IAC President. Director Dave Monroe carries Director Maloney’s vote.
Consent Calendar
The Consent Calendar includes:
OFFICER REPORTS
Secretary
Minutes Approval Report:
03/2-3/02 – IAC Board Meeting
06/29/02 – Board Teleconference
08/02/02 – Board E-Mail Vote re: US Nationals Rule Waivers
10/14/02 – Board E-Mail Vote re: Team Selection
10/15/02 – Board E-Mail Vote re: Nominating Committee
DIRECTORS REPORTS
International/CIVA
COMMITTEE AND OTHER REPORTS
Achievement Awards
Aerobatic Instruction
Awards
2002 Nationals Review
FAA Update
Judges Program
Membership
Nominations
Safety
Motion 1: It is moved to approve the items on the consent calendar with the exception of the Southwest Region Director’s Report, Contest Review, Sport Aerobatics Editor’s Report, Sport Aerobatics Advertising Report.
Made by Myers; Second by Stock
Motion Carried Unanimously
President’s Report
President Molidor thanked the Directors for their presence at the US Nationals. He exhorted the Board to continue to project a positive image of the club and in that regard wishes to propose a formal Code of Conduct for Board Members. This Code of Conduct is attached at the end of these Minutes.
Board Code of Conduct
Motion 2: It is moved that the Board of Directors Code of Conduct be entered into the Policies and Procedures Manual Section 100.
Made by Stock; Second by Andrew
Motion Carried Unanimously
Vice President’s Report
Vice President Monroe reported on the successful completion of the third FAA Video project, this one on the subject of spatial disorientation. The Video is in the process of being transferred to the FAA and upon their acceptance the FAA will be billed for the remainder of the project. The video will be screened at the lunch break.
Secretary’s Report
Secretary Poehlmann’s report consists of minutes for the Board of Directors meetings and e-mail votes of 2-3 March 2002, 29 June 2002, 2 August 2002, 14 October 2002, and 15 October 2002, which are approved as part of the Consent Calendar. The remainder of the report consists of a revision of the Policy and Procedure Manual, and discussions concerning other IAC Documents, which will be held until the new business of the meeting.
EAA Research & Marketing Report
Ken Osmond, EAA’s Database Marketing Manager presented a report on IAC and EAA membership numbers. EAA membership renewals are slightly down for the whole organisation. IAC renewal numbers are down slightly relative to the other divisions. He then reviewed member renewal/retention materials and processes. He recommended continuation of our efforts to identify our constituencies. EAA Marketing and Research will continue to provide the IAC with data to improve our member retention rates.
Treasurer’s Report
Treasurer Bird reported that the division’s Accounts Receivable (AR) have doubled over the past 12 months. This clearly requires a policy to deal with AR.
Motion 3: It is moved that the Board of Directors direct the Treasurer to write a policy dealing with Accounts Receivable and further that said policy be approved by the Executive Committee.
Made by Heuer; Second by Myers
Motion Carried Unanimously
Old Business – IAC Name Change
Discussion was conducted on the matter of the IAC name change and the time frame under which to implement such a change.
Motion 4: It is moved to table discussion on the IAC name change until one year from now.
Made by Stock; No Second
Motion was felt not to be legal because a previous motion to change the name motion has already been passed.
Motion 4 Failed for lack of second
Discussion was conducted on the use of Aerobatics USA without formal name change as a means to prepare for a formal change in the future.
Motion 5: It is moved that the Executive Director be directed to trademark “Aerobatics USA” for merchandising purposes.
Made by Heuer; Second by Myers
Motion Carried Unanimously
Motion 6: It is moved that the Executive Committee or the Board of Directors as a whole be directed to develop an implementation plan over the next five years or less to instigate the name change in an orderly, organized and cost-effective manner as per our previous motion.
Made by Poehlmann; Second by Vidrine
Motion Carried Unanimously
USAF
President Molidor reported on the state of USAF finances and on the retirement of Steve Cunningham. An emergency meeting of the USAF Board of Directors is to be held on 14 December, which he will attend. The IAC will defer any action relative to USAF until after that meeting.
CIVA – Update, Proposals and Recommendations
The Board discussed the CIVA proposals to give general direction to the U.S. delegation while representing the U.S. at the upcoming CIVA plenary meeting.
French #1 – JPF – Manually adjust for missing hard 0’s – US vote FOR
French #2 – Delay of Programme 4 – US vote AGAINST
Motion 7: To direct the U.S. delegation to vote to include the 4-Minute Freestyle at WAC 2003.
Made by Myers; Second by Poehlmann
Motion Carried 6-5-2
Favor: Heuer; Knight; Molidor; Myers; Poehlmann; Taylor
Against: Cruse; Maloney; Monroe; Stock; Vidrine
Abstain: Andrew; Bird
Motion 8: Direct the US delegation to introduce a proposal at the meeting to reduce the K of Programme 4.
Made by Heuer; Second by Myers
Motion Carried Unanimously
French #3 – Unlimited Pilots barred from AWAC for 2 years – US vote FOR
French #4 – Add CAP 231 to list of eligible aircraft for AWAC – US vote AGAINST
German – Open Jury membership to any qualified elected person – US vote FOR
British #1 – Outside rollers – US vote AGAINST
British #2 – Add Pitts S-1-11B, Pitts Model 12, & Technoavia SP-55 aircraft to list of eligible aircraft for AWAC – US vote FOR
Russian #1 – Randomise top 10 pilots – US vote FOR
Russian #2 – Free Programmes to maximum of 10 figures – US vote FOR
Russian #3 – Unknown sequences chosen pilot vote – US vote AGAINST
Russian #7 – Delete reserve grades – US vote AGAINST
Russian #8 – Add Family 2, Row 18 and 20 to Unlimited Unknowns – US vote FOR
Russian #9 – Restrict use of Video – US vote AGAINST
Russian #12 – Eliminate Crossover spins – US vote FOR
South Africa – New International S2B/Yak 52 Competitions– US vote AGAINST
Motion 9: That the CIVA ACMS software be adopted by IAC for use in IAC-sanctioned contests. Further, IAC staff is directed to work with the software developer and CIVA to assure it is refined for domestic use.
Made by Heuer; Second by Myers
Motion Carried Unanimously
Motion 10: That the US Delegation to CIVA affirm our initial proposal to host the AWAC 2004 and they be further directed to pursue CIVA’s approval of America’s bid. The Delegation will inform CIVA that site and date information will be forthcoming no later than the 2003 plenary meeting of CIVA (Next November).
Made by Heuer; Second by Myers
Motion Carried – 11/0/1
Abstain: Vidrine
American Aerobatics Association Ad
Rob Dorsey has submitted an advertisement for publication in Sport Aerobatics for his new organization.
Motion 11: It is moved to accept the ad under current advertising policies and that payment in advance be required due to past relationship.
Made by Louie Andrew; Second by Graham Bird
Motion Carried – 8/4
In Favor: Andrew, Bird, Cruse, Monroe, Maloney, Taylor, Knight, Poehlmann
Opposed: Heuer; Myers; Stock; Vidrine
WAC
Director Knight reported that planning for WAC 2003 continues on track. He will need Board authorization to open a bank account for the Contest.
Motion 12: It is moved that a checking account for WAC be set up in the amount of $5,000.00 with authorized signatures of Phil Knight and Bob Stark.
Made by Stock; Second by Myers
Motion Carried – 11/0/1
Abstain: Vidrine
Sport Aerobatics
Scott Spangler, Editor of Sport Aviation, reported on the current status. The magazine is being mailed on time, but with a 72 hour print schedule which cannot be sustained by our print shop. In order to resolve this we will need to develop a backlog of articles such that the editor does not await articles needed in the current issue. He suggested the development of funding to pay for editorial content for the magazine, and suggested consideration of a reduction in size from 48 to 32 pages as a means to accommodate that budget.
There was discussion on the reduction in size of the magazine, and on alternatives for funding, or other means to obtain more editorial content.
Motion 13: It is moved that a decision regarding removing contest results from Sport Aerobatics be deferred to the Executive Committee.
Made by Heuer; Second by Andrew
Motion Carried Unanimously
Ohio Contest Letters
President Molidor reported on the letters sent to the Chief Judge, Contest Judges at this contest and the general letter sent to all current judges regarding flight in marginal weather conditions.
Rules Committee Report
Motion 14: It is moved that we return the following text to the Policies and Procedures Manual (text was inadvertently omitted during last year’s changes):
Section 3 (A) (4): All proposed rule changes will be reviewed by the Rules Committee and then selectively passed of to the IAC membership for comment.
Section 3 (A) (5): All selected rule changes will be posted on the IAC website and published in Sport Aerobatics magazine for member comment.
Made by Poehlmann; Second by Myers
Motion Carried Unanimously
Rules Committee Chair Brian Howard reported on the rule change proposals and proposed sequences. There is at present a dearth of Unknown sequences. The current Production Manager for the Rule Book, Bob Minkus has resigned this position. The Board will need to find a suitable replacement as quickly as possible to fulfill this year’s production schedule.
Motion 15: It is moved that all proposed rule changes listed in the “Year 2003 Rule Change Proposal” matrix be adopted without change for inclusion in the 2003 edition of the IAC Official Contest Rules book.
Made by Poehlmann; Second by Myers
Motion Carried – 11/1
Opposed: Stock
Motion 16: It is moved to adopt the proposed Power and Glider Intermediate Knowns as presented in the agenda packet.
Made by Stock; Second by Myers
Motion Carried Unanimously
Motion 17: It is moved to send the Sportsman Sequence back to committee to re-draw within ten days.
Made by Poehlmann; Second by Bird
Motion Carried – 11/1
Opposed: Myers
Motion 18: It is moved to return to original Basic Sequence for Primary.
Made by Vidrine; Second by Bird
Motion Carried Unanimously
Motion 19: It is moved to add the following new paragraph to Rule 1.4.2 of the IAC Official Contest Rules book, effective 1 January 2003.
“If any Jury member determines that the contest is being run in violation of IAC Official Contest Rules he/she will contact the category Chief Judge and advise him/her of the problem. If the problem is not corrected, the Jury member will consult with the remainder of the Jury. The Jury is authorized to stop the contest until the deviation is corrected or resolved. The contest can then proceed with the permission of the Contest Jury.”
Made by Heuer; Second by Taylor
Motion Defeated – 3/6/1
In favor: Cruse; Heuer; Myers
Opposed: Bird; Knight; Maloney; Monroe; Poehlmann; Vidrine
Abstain: Taylor
Regional Championship Series Review
The current status of the Regional Championship Series was reviewed. The need for P&P Documentation of this program was noted.
Director Cruse brought to the Board’s attention the fact that due to weather and other constraints, only two contests would be available in her region. This situation is likely to continue unless a Canadian contest is added to the Series in the Northwest Region. There was discussion regarding the value and logistics of including a Canadian contest in a US Regional Series.
Motion 20: It is moved to use the scores from Ephrata and Pendleton only for 2002 for the Regional Championship Series.
Made by Cruse; Second by Myers
Motion Carried Unanimously
Motion 21: It is moved to allow the scores at Abbotsford (Canada) to count toward the Regional Series – competitors will be allowed to choose the best 2 out of 3 scores.
Made by Cruse; Second by Myers
Motion Carried Unanimously
There was discussion of the fact that at present, in several categories in several regions, there are less than 3 competitors registered for the Regional Series.
Motion 22: It is moved that if there are less than three competitors in a category within the Region, we will award Regional Series Trophies to the number that qualified in the category and paid the entry fee.
Made by Myers; Second by Monroe
Motion Carried – 8/4
Opposed: Bird; Heuer; Poehlmann; Vidrine
Motion 23: It is moved to defer to Executive Committee to approve a cut-off date for sending in money in the regional championship series.
Made by Myers; Second by Stock
Motion Carried Unanimously
U.S. National Jury Report
Mike Heuer, Chair of the Jury at the 2002 US Nationals presented a report on that contest and some of the issues, which remain as a result of new procedures that were implemented this year. There was general consensus that most of the changes had been positive and that the contest had gone extremely well. President Molidor stressed the organization’s gratitude to Contest Director B.J. Boyle and his staff.
Motion 24: It is moved that Policy 505 be amended to require the Contest Director to consult with the Jury Chairman on the selection on Jury members prior to EC approval.
Made by Heuer; Second by Vidrine
Motion Carried Unanimously
Motion 25: It is moved that the use of videotaping of flights at the U.S. National Aerobatic Championships be extended to all categories effective in 2003. Further, the cost of the video crew would be spread across all categories. The final implementation of this motion to be approved at the next IAC Board meeting, pending the finalization of costs.
Made by Heuer; Second by Vidrine
Motion Defeated – 10/2
In Favor – Heuer, Vidrine
Motion 26: It is moved that the rules on the legality of figures for and composition of Advanced, Unlimited, and Unlimited Glider Unknown programs be exactly the same as current CIVA Regulations for the U.S. National Aerobatic Championships.
Made by Heuer; Second by Poehlmann
Motion Carried – 11/1
Opposed: Vidrine
Motion 27: It is moved that JPF’s on all team selection flights are to be published at the U.S. National Aerobatic Championships.
Made by Heuer; Second by Knight
Motion Carried – 9/3
Opposed: Bird; Knight; Taylor
Motion 28: It is moved to include JPF’s of Judges for all categories.
Made by Vidrine; Second by Poehlmann
Motion Tabled pending discussion of Policy & Procedures Manual
Motion 29: It is moved that the judge selection for the U.S. National Aerobatic Championships be carried out as follows:
(a) All IAC-certified National Judges be issued an invitation to Judge at the Nationals.
(b) Judges are to return a card or questionnaire indicating which categories they wish to judge and to indicate what category they are flying if applicable.
(c) Cards are to be returned to the IAC Executive Director (or Contest Director if so designated) and lists prepared of Judges by category giving preference to the Judge’s first choice while avoiding conflicts with scheduled flying.
(d) The tentative Judge list of assignments to be reviewed by each category Chief Judge for his/her comments and input.
(e) Once finalized, a Judges List for the U.S. Nationals is to be sent to each Judge who has volunteered and published on the IAC web site and in Sport Aerobatics.
Made by Heuer; Second by Myers
Motion Tabled pending discussion of Policy & Procedures Manual
Motion 30: It is moved that all Judges who are participating at the U.S. Nationals be provided a motel room for the course of the contest by IAC. Entry fees for all categories are to be adjusted to support this expense.
Made by Heuer; Second by Vidrine
Motion Tabled pending discussion of Policy & Procedures Manual
Motion 31: It is moved that the Nationals Contest Director, Chief Judges, and Jury Chairman be requested to report on their area of responsibility in writing at the Board of Directors meeting which immediately follows the competition.
Made by Heuer; Second by Myers
Motion Carried – 11/1
Opposed: Knight
Motion 32: To adjourn the meeting for the day.
Motion made by Bubba Vidrine; Second by Dave Monroe
Motion Carried Unanimously
Meeting adjourned at 5:15 p.m.
Meeting to reconvene at 8 a.m. on Friday, Nov. 8, 2002.
FRIDAY, 8 NOVEMBER 2002
President Molidor called the meeting to order at 8:00 a.m. CST.
US Nationals Sponsorship Report
Executive Director Popp reported on the status of US Nationals sponsorships, and requested direction from the board regarding future sponsorship development. Preliminary data from 2002 Nationals suggest approximately $12,000 in income. This is in line with the net income from previous years since 1999. Further development of sponsorship opportunities at the Nationals will require a significant amount of time and energy on the part of IAC Headquarters staff. There is a desire among the membership to back away from the production of an “airshow” at the Nationals. The consensus of the Board was that the focus should be on producing a first rate event for the members, and to attract more members to the Nationals. There was discussion of the Strategic Plan for the organisation which was developed approximately five years ago, and the possible need to modify it given the changes in the aviation environment. There was consensus to continue these discussions in an on-going form.
No motions were made.
New Sportsman Sequence
Rules Committee Chair Brian Howard presented a new Sportsman Power sequence for Board Consideration.
Motion 33: It is moved to accept the new Sportsman sequence submitted by Rules Committee Chair Brian Howard as is.
Made by Myers; Second by Vidrine
Motion Carried Unanimously
Technical Inspection Form Revisions
Discussion of the form as it presently exists and an alternative submitted by Technical Committee Member Doug Partl.
No motion was made to change the current form.
Bylaw Changes
Executive Director Popp and Secretary Poehlmann discussed a number of issues with the Bylaws as presently written. Both advise a complete rewrite of the Bylaws.
No motion was made to change bylaws at this time. A complete rewrite is advised.
Advanced Team Selection
Proposal to change advanced team selection process was tabled.
Motion 34: It is moved that the restriction in the P&P be changed to say that they can fly any legal airplane at the U.S. Nationals.
Made by Knight; Second by Vidrine
Motion Carried - 5/4/2
In Favor: Monroe; Maloney; Bird; Knight; Vidrine
Opposed: Heuer; Myers; Stock; Taylor
Abstain: Cruse; Poehlmann
University Program Report
Alan Englehardt reported on the status of the University program. We have completed 2 years of a five-year commitment from the program sponsors. Currently SIU, Embry-Riddle (Dayton) and Embry-Riddle (Prescott) participate. UND will participate next year. The program has had good media coverage in AOPA Pilot, Trade-A-Plane, as well as Sport Aerobatics, and reprints of these articles are helpful in recruiting new participants. Chairman Englehardt is speaking at various schools when requested and has found it useful to speak only when invited rather than trying to schedule himself.
Policy and Procedure Changes
Secretary Poehlmann reported on a complete re-write of the Policy & Procedures Manual. Numerous changes are recommended.
Proposal to change the current Policy and Procedure Manual was tabled until further review and discussion by the Board of Directors.
The Board convened into closed Executive Session at approximately 1:00 p.m. CST.
Motion 35: Move to Adjourn.
Made by Myers; Second by Poehlmann
Motion Carried Unanimously
The Board of Directors Adjourned at 5:15 p.m. CST.
IAC Board Code of Conduct
As a member of the Board of the International Aerobatic Club, I shall do my utmost to represent the interest of the aerobatic community by adhering to the following commitments:
1. Officers and Directors shall represent all members of IAC honestly and equally not surrendering responsibilities to special interest or partisan groups.
2. Officers and Directors shall avoid any conflict of interest or the appearance of impropriety, which could result from their position, and shall not use their position for personal gain or publicity.
3. Directors shall recognize that a board member has no authority as an individual and that decisions can be made only by a majority vote at a board meeting.
4. Officers and Directors shall take no private action that might compromise the board or administrative staff and shall respect the confidentiality of privileged information. Some of what we do is and should be, our business only.
5. Officers and Directors shall abide by majority decisions of the board, while retaining the right to seek changes in such decisions through ethical and constructive channels.
6. Officers and Directors shall encourage and respect the free expression of opinion by fellow members and others.
7. Officers and Directors shall be involved and knowledgeable about not only about issues of interest, but issues that impact the organization as a whole.
8. Officers and Directors shall keep in my mind the sensitivity of certain discussions and do their utmost to portray the IAC in the most positive manner. Image is important.
