BOARD OF DIRECTORS MEETING
FRIDAY AND SATURDAY 27-28 APRIL 2007
MEMPHIS, TN
Present: President Cruse, Treasurer Bartlett, Secretary Penner,
Directors; Adams, Armstrong, DeWitt, Dungan, Heuer, Holland, Martin, Pleasance, Poehlmann, Rihn-Harvey
Guests: Executive Director Lisa Popp, Nomination & Election Chair Ann Salcedo, Chapter 77 member Jennifer Haglund, Chapter 67 member Robert Bismuth, IAC34 President Gordon Penner, Buck Weaver, Fern Mann.
I. Call to Order
A. President Cruse called the meeting to order at 0840 Central Time
B. Consent Calendar
MOTION 1: To accept the Consent Calendar
Made: Poelhmann /second: Penner
Unanimous
Motion Carries
II. Officer Reports
President
President Cruse reviewed the agenda items then thanked everyone for attending the Board of Directors meeting. Cruse advised that Vice President Parker-Lauck would not be attending, but would present information concerning the Nationals via speaker phone.
President thanked Mike Heuer for organizing the meeting. She went on to recognize visitors, Gordon Penner, and Ann Salcedo. Cruse thanked Salcedo for her recent volunteerism and organization of the Aerobatic Tent during Sun ‘n Fun. The Aerobatic Center was located next to the entry way for the Warbirds and IAC had record sales of merchandise. Cruse introduced Fern Mann and advised that Fern had been responsible for keeping the Achievement Awards database maintained through 1993.
Secretary
A. Policy and Procedure Revisions
Director Poehlmann presented a Policy and Procedure titled “Management of
US Aerobatic Teams”. Poehlmann went on to indicate that the new Policy
would allow for a code of conduct and for disciplinary actions and the review
of those disciplinary actions including dismissal of team members.
The proposed Policy would be numbered as P&P 505. The current P&P is titled, “Contest Juries at IAC Championship Events” and would be renumbered to P&P 506.
A discussion ensued concerning the proposed policy, which included suggestions for refinement of the policy as presented. Details concerning removal of team members, future involvement of a disqualified team member on subsequent teams and appeals timeline were discussed.
MOTION 2: To amend P&P 505 by rewording the last paragraph to read, “Not eligible for current team selection and ineligible to participate for the next team selection.“
Made: Dungan / second: Poehlmann
Vote: unanimous
Motion Carries
MOTION 3: Section 4A: remove team manager authority for actions and amend to read, “at a practice session and contest site the team manager can take any action…”
Also amend the Appeals Process appeals time frame from 7 days to 60 days.
Made: Adams / second: Poehlmann
Vote: unanimous
Motion Carries
President Cruse recommended that the discussion be tabled for review and Board Members return with comments during the next day’s session.
B. Policy and Procedure Revisions - P&P 501
Director Dungan presented P&P 501, Revision 22 – IAC Championship Events
concerning Judge selection at Nationals. Dungan distributed a rough draft with corrections to the P&P that would provide a way to keep pilot popular vote and doesn’t allow for “slot” filling.
MOTION 4: To accept 501 revision 22 as presented.
Motion Carries
C. Policy and Procedure Revisions –P&P 503 Revision 22
Director Dungan presented P&P 503, US National Aerobatic Championships. The revision is to correct an Order of Flight problem. The Order of Flight
drawing procedure will now be:
MOTION 5: To amend Order of Flight Drawing: for each program there will be a random order generated list to use for a chip drawing.
Made: Phoelman/ second: Bartlett
Vote: Unanimous
Motion Carries
MOTION 6: To accept P&P 503 revision 22 in it’s entirety as amended.
Made: Poelhman / second: Holland
Vote: Unanimous
Motion Carries
Treasurer
Treasurer Bartlett presented, a Statement of Activities and a Statement of Financial Position. He indicated that the trend is down a little from last year due to some inventory, however the EAA considers the IAC division in good shape.
Looking forward we need 8% profit over next 10 years and are currently running at 3.58%. The safety net for the division is short but ok.
• We are forecasting stability this year for the membership
• Advertising is still down
• Admin fees – apparent savings at this point – appears to be stable
• Legal costs – standard legal issues, legal hold on Aresti Program
• Merchandising sales – Improving from 35% to 41%
Treasurer Bartlett presented the FY2008 Budget:
-Revenue Side
-Expense Side
Admin Fees
Legal Fees
Cost of IAC Future
Treasurer’s closing comments:
Budgeting is working well. There are bigger opportunities on revenue side and we continue to fine tune the expense side. In conclusion, the division is financially stable now, with little revenue growth. The safety net is not at desired level, but OK. We continue to focus on membership revenue and will modify methods of raising advertising and sponsorship monies. Continue be tight on expenses and review all actions in terms of membership revenues and associated expenses.
Highlights to the budget – we are taking the magazine to 4-color instead of the previous setup. It gives flexibility to the graphic designer. It is an additional $300per month, which is a 6% increase over current production. It is considered a good investment as it is a member benefit.
Relationship with Enterprise Rent-A-Car.
IAC gets a commission from the arrangement and took in $3600 dollars last year.
MOTION 7: To accept the 2008 Budget Proposal
III. Regional Director Reports
Assignments: President Cruse advised a request has been given to the Regional Directors in regards to contacting Flight Schools. The request was for each Director to
contact the flight schools in their region with information about IAC and how we can
assist them. To get the IAC more affiliated with flight schools and let them know about the supplies available to them, achievement awards, etc. Get them affiliated with the Mastery of Flight Program.
The request was made just prior to the Board Meeting, therefore no reports were required of the Directors.
Unknowns: All were Directors asked to submit at least 3 Unknowns to Brian Howard.
Cruse asked for anyone who has not submitted yet to send to Brian now.
Director Armstrong pointed out a connector figure problem when drawing up Unknowns as there are figures not in the IAC list of allowed figures but it was in the CIVA figures allowed in Unknown sequences.
Director Dungan advised that there could be a fix to rulebook by rewording the rule to show connector figures to not have to be specifically used out of appendix 3. Simple figures should be allowed as connector figures.
Director Dungan will contact Brian Howard to revise the Rule Book wording.
IV. Program Reports
Achievement Awards
Secretary Penner updated the group on what is happening with achievement awards by advising the award requests are now being routed through IAC Headquarters for monetary processing, then forwarded to Secretary Penner for order fulfillment. A monthly report is generated to Executive Director Popp. All past requests have been filled to date. Popp advised that the commemorative plaque for the pins will be available for ordering from the manufacturer in Oshkosh.
Elections
President Cruse advised that there is an Issue with profiles in Sports Aerobatics magazine. The profiles are taking up too much space, since our P&P allows each candidate up to 1,000 words. The magazine Editor would prefer 300 to 600 words. Since the candidate profiles are sent out in a booklet with the ballots it is not necessary to put the same information in the magazine. Upon research of the Bylaws and P&P it appears that having the booklet with candidate profiles fills the IAC obligation to enable the candidate a platform.
MOTION 8: P&P 218 amend the wording by removing from 218 b. 1), the wording “in Sports Aerobatics”.
Made: Poehlmann / second: Holland
Vote: unanimous
Motion Carries
Glider Aerobatics
President Cruse presented a report from Klein Gilhousen;
The Unlimited Glider Team is attending the WGAC in Austria. They will be
flying with the Polish team so no gliders will have to be shipped from the United
States to the event.
For Nationals, they are working with contest director on having two tow planes and USAFA collegiate participation will continue.
Hall of Fame
President Cruse advised that at the Fall Board Meeting there was a request for petitions for Hall of Fame. As a result, 5 additional petitions were received. EAA will announce the Hall of Fame inductees earlier in the year, so there is more time for the recipient to plan on attending and have articles published in the magazines.
Gordon Penner, IAC 34 President, advised that he has received profiles for all the past Aerobatic Hall of Fame inductees to process. He has been typing up to be put into a web based system to post on the IAC website.
IAC Member Marketing
Executive Director Popp presented the First Time Competitor Hats, which are being sponsored by B&C Specialty Products.
It is a blue baseball cap with red stripe and “future champion” embroidered on the side. A supply of hats will be sent out to chapters prior to their contest.
Advanced Team Selection
Vice President Parker-Lauck attended via telephone and President Cruse introduced the topic of P&P 504 – 2.c. 2) d) (3) Advanced Team Selection Process. On the February 2007 Teleconference the Board voted to amend the Advanced Team selection criteria to add wording:
“Free Program (12 figures or less limited to 300k)” to reflect the same wording that is currently used in Unlimited Team selection. The proposed change was sent out for member comment and the board reviewed and discussed the results.
MOTION 9: To accept the proposed change to P&P 504 that was submitted for member comment concerning: “Free Program (12 figures or less limited to 300k)”.
Made: Poehlmann / second: Armstrong
Vote: For: Heuer, Armstrong, Rihn-Harvey, Parker-Lauck, Martin, Poelhmann, Pleasance, Dewitt
Against:: Penner, Adams, Bartlett, Holland, Dungan
Motion Carries
Nationals Committee
Vice President Parker-Lauck reported on the organization of the National
Aerobatic Championships. She advised that a Contest Director has not
been appointed.
Individuals who are now in place include the following:
Mike Solfenteri
Ann Salcedo – Volunteer coordinator
Tammy – Sponsorship
Doug Bartlett– Budget
Bill Denton – Box Set Up
Terry Lauck – Assistant for Local Operations
Lisa Popp – will make calls to help with set up
Aresti Legal Issue
President Cruse reported on the legal status of the IAC dealings with the Aresti family.
AWAC 2008
Chapter 67 member, Robert Bismuth 67, and Chapter Member 77, Jennifer
Hagland gave a presentation on the proposed AWAC site in Pendleton OR.
Location:
- Provide practice areas in the region and support teams preparing for the Championship.
- Create value for the region and for sponsors
Three strong aerobatic groups in the region
-Chapter 77 Portland
-Chapter 67 Seattle
-AC 8 Vancouver
Supportive communites
-interest in aerobatics
-well established box areas
-City of Pendleton
-City of Oregon
-Spokane Regional Sports Commission
-Port of Ephrata
Local attractions:
Pendleton Underground
Columbia River Gorge
Mt Hood
Portland
Bend
Center for Native American Studies – history of region and tribes
*Stable weather & Flying conditions –high dry desert area
*Pendleton infrastructure supporting up to 60,000 visitors per week. (month before rodeo)
*Two Hangar facilities – one with Air National Guard
*Four practice areas in Oregon and Washington
Financial Projections
Proposed Entry Fee – $1800 competitors
Double occupancy $1400 other team members
Sponsors – Alaska Airlines/Horizon Air
Opening ceremonies
Next Steps –
Non-profit Oregon corporate entity in place
Local regional and state support in place
Volunteers identified for major task areas
Go/no go: sponsors committed by 7/31/2007
DATE: 1st week in August 2008
* AWAC update will be presented at 2007 Fall Board meeting.
Judges Program
Director Dungan first thanked volunteerism from Randy Owens, who has been working with Greg for what is needed to make the judge’s program more user friendly with the on-line testing system for the R&C, Regional and National Exams.
*An automated way for chapters to request a judge’s school on-line.
*Had more judge’s schools than last year. Most schools were well attended.
Upcoming improvements:
*Begin initial requirements for a judge’s database. In the process of creating an analog program to reduce manual maintenance.
*Took data from scoring programs from regional programs working with Bob Buckley to get reliable data from regional contests so that judging credits
will be readily available.
* For future Judge’s Schools - working on putting a limit on minimum quantity of students for cost effectiveness, by putting in a pre-registration requirement.
*On-line course for the first day training of “Introduction to Aerobatic Judging”
*Researching the use of computer simulated aerobatic flights to show students
in class.
*Researching the use of Virtual Live meeting or video conferencing for Judge’s
School.
Unlimited Aerobatic USA Update
Director DeWitt presented the Unlimited Team’s current finances and plans.
-Since Team Selection they have raised $69,148 in donations and their
Current bank Balance is $80,351.
-Dr. Tom Mueller has volunteered as the team doctor.
-Vicky Benzing, the Financial Advisor for the team, has filed their tax
return.
-Team training camp is June 17 in Spain. The box, hangar space, fuel,
and food has been confirmed.
Sponsors –
-Lightspeed Headsets is a new sponsor. A press release is being prepared to
advertise the affiliation. The company is giving headsets for each team member.
-SkyTek Starters is also a new sponsor. Each pilot will receives a starter.
Six of team members are renting airplanes in Europe.
David Martin and Goody Thomas flew at Sun ‘n Fun. Their bios were presented to the announcer in advance and it was good exposure for the Unlimited Team, sponsors and individual pilots.
Harry Barr (Chandy’s father) and Congressman Sam Graves of Missouri are attempting to secure shipping on C-5 for team member’s airplanes.
Bill Stein, air show performer, and a member of the Board of the ICAS Foundation has elected to sell one of their products and give the Unlimited Team profits. There will be an article on the team that will appear in the next issue of ICAS magazine.
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Saturday, April 28
Policy and Procedure Revisions – P&P 505
Scott Poehlmann presented the revised version of Management of US Aerobatic Teams. Further suggestions were implemented to the policy including some rewording and correction to typos.
MOTION 10: To accept P&P 505 Management of US Aerobatic Teams as corrected in this Board session.
Made: Poehlmann / second: Adams
Vote: Opposed: Martin, Armstrong
For: Holland, Dungan, Poehlmann, Bartlett, Heuer, DeWitt, Pleasance, Penner, Adams, Rihn-Harvey
Motion Carries
MOTION 11: To Add P&P 505 titled, Management of US Aerobatic Teams
and move current P&P, Contest Juries at IAC Championship Events to become reassigned as P&P 506.
Made: Penner / second: Poehlmann
Vote: Unanimous
Motion Carries
Government Relations
President Cruse recalled the Fall Board meeting where the
introduction of government relations committee occurred. It is chaired by Bill
Finagan, with representatives Darren Pleasance, Doug Bartlett, Dennis
Thompson making up the committee.
The rules governing aerobatic boxes are under FAA chapter 48 is currently in draft number three.
Currently the FAA should not hold up an application due to the Chapter 48 document being in process. Members may contact one of the government relation reps if assistance is required. Government Relation Reps can help out with aerobatic boxes and applications as an intermediary.
Other Government actions
President Cruse advised the request on the extension and revision under FAA Exemption 5745 is in process. In the renewal request we are petitioning the FAA to allow the 10-minute VFR fuel reserve to be used during practice flights, additionally we asked for relief from the requirement to carry the aircraft flight manual during events and practice flights.
Experimental Exhibition status aircraft restrictions. These are currently under review also, and this effort is being spearheaded by the Warbird Division. Mark Matticoli is writing up a story for Sport Aerobatics concerning the restrictions for Experimental Exhibition aircraft.
Strategic Planning Committee/SIG
President Cruse presented an update on the Fall Strategic Agenda:
Improve Website – there have been some improvements implemented
Chapter Support – Doug McConnell is having buttons made for
Air Venture “Join IAC”. McConnell has sent out
Partner with Aerobatic Flight schools – process starting with contact
being made by the Directors
CFI standards in connection with NAFI – standards for CFI training are
probably going to be launched at Air Venture.
Achievement Awards – have been updated with pins and decals.
Mastery of Flight
President Cruse advised that Rich Stowell is involved in the process and a
syllabus had been developed. Currently the EAA Risk Management is not
looking at any new programs and is unable to assist with insurance for this
program.
EAA Task Force Report
Each division within EAA is represented. At the last meeting the divisions were
asked to identify what their conflicts are within the EAA structure. The process
is still undefined at this point to have the IAC make any recommendations for improvements in relations and problem solving.
Fall Meeting for the Board of Directors is set for Thursday and Friday,
November 8&9, 2007 in Oshkosh, WI.
MOTION 12: Motion to Adjourn
Made: Poehlman / second: Penner
Vote: Unanimous
Motion Carries
Meeting Adjourned at: 1045 Central Time
Respectfully submitted by Lorrie Penner, IAC Secretary
